Automatically flagging students who are attending classes/tests but have an 'Inactive' fee status.
A student attends class every day. Takes tests. Sits in the front row. But their fee status says "Inactive." That's revenue walking out the door. Here's how to catch them—automatically.
It's a scenario every coaching institute faces: a student keeps coming to class, week after week. They take tests, submit homework, participate actively. But when you check their fee record—they haven't paid in months. How did this happen? Somewhere between attendance tracking and fee collection, a gap opened. And now you're providing free education.
Avg monthly leakage
of students attend without paying
avg detection delay
CodePex Campus automatically cross-references attendance with fee status—and flags mismatches instantly.
⚠️ The Gap Between Attendance and Payment
How It Happens
- 🔹 Student's fee expires but continues attending
- 🔹 Installment missed, but no one notices
- 🔹 Fee waiver expired but still active in system
- 🔹 Manual oversight: "I thought they paid"
The Cost
Per student per month: ₹3,500 avg
Institute with 500 students: ₹1.75L potential leakage
🚩 CodePex Smart Flagging System
Attendance Data
Real-time class attendance
Fee Status
Active/Inactive/Due
Flagged Students
Auto-alert to management
📋 Currently Flagged Students
| Student | Batch | Days Attended | Tests Taken | Fee Status | Outstanding | Days Since Due | Flag |
|---|---|---|---|---|---|---|---|
| Rahul Sharma | JEE 2026-A | 28 | 4 | Inactive | ₹45,000 | 32 | 🚨 CRITICAL |
| Priya Patel | NEET 2025-B | 22 | 3 | Due | ₹18,000 | 15 | ⚠️ WARNING |
| Amit Kumar | Foundation | 18 | 2 | Inactive | ₹12,000 | 45 | 🚨 CRITICAL |
⚙️ Configuring Flag Rules
Yellow Flag
Attendance >5 days with fee status "Due"
Action: Notify counselor
Orange Flag
Attendance >10 days with fee status "Due" or 5 days "Inactive"
Action: Notify branch manager
Red Flag
Attendance >15 days with fee status "Inactive"
Action: Notify director + block access
📊 Batch-wise Flag Report
JEE 2026-A
NEET 2025-B
Foundation
JEE 2026-B
🔍 Red Flag Student Deep Dive
Rahul Sharma
JEE 2026-A | ID: STU-2024-1024
Fee History
Last payment: 15 Dec 2024
Amount: ₹45,000
Due since: 32 days
Outstanding: ₹45,000
Attendance Record
Classes since due: 28
Tests taken: 4
Last attended: Today
Services availed without payment
🤖 Automated Response Workflow
Student Flagged
System detects mismatch
Auto-Notification
WhatsApp to parent
Access Restricted
If red flag persists
Payment Received
Flag auto-cleared
📱 Automatic Parent Alert
CodePex Campus
Now
Dear Parent,
Your child Rahul Sharma has been attending classes regularly, but we notice that fees of ₹45,000 are overdue by 32 days. To avoid disruption in classes, please clear the dues at the earliest.
Pay Now: [Link]
- Institute Management
💰 Financial Impact Dashboard
Before Auto-Flagging
Avg monthly leakage: ₹2.4L
Detection time: 45 days
Recovery rate: 32%
After Auto-Flagging
Avg monthly leakage: ₹0.6L
Detection time: Same day
Recovery rate: 89%
📊 Real Results from CodePex Clients
Recovered in first month
Reduction in leakage
Days to detection
💬 Accountant's Story
"A parent called me furious—'Why did you block my daughter from the online test? She's been attending for months!' I checked the records. She had indeed been attending for 3 months without paying. The system flagged her on day 5, we sent reminders, but they ignored them. On day 15, we restricted access. The parent paid within hours. Without auto-flagging, we'd have lost ₹45,000. Now we catch every single defaulter before they accumulate large dues."
Shilpa P.
Senior Accountant
✅ Fee Monitoring Best Practices
🇮🇳 India-Specific Payment Behavior
• Cash vs digital
Cash payments harder to track—auto-flagging critical
• Parent communication
WhatsApp alerts most effective in India
• Festival season
Payment delays common—adjust flag thresholds
• Regional variations
South India highest on-time payment rate
No more free classes. Every attendee is a paying student—or flagged instantly.
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