Matching your ERP-generated invoices with your bank statements for error-free GSTR-1 filing.
Nothing triggers a GST notice faster than a mismatch between your invoices and bank deposits. Here's how to auto-reconcile and file with confidence—every single month.
You've generated your GSTR-1. The numbers look right. But deep down, you're not 100% sure. Does every invoice in your ERP match a bank deposit? What about that ₹85,000 payment—was it from the student listed in the invoice or someone else? One mismatch and you could face a GST notice, penalties, and weeks of explaining.
Avg penalty for mismatches
Institutes have GST notice history
Saved in reconciliation time
CodePex Campus automatically matches every invoice with your bank statement—so your GSTR-1 is always error-free.
📉 Why Manual Reconciliation Fails
Volume Overload
500+ transactions per month. Manually matching each invoice to a bank entry is impossible without errors.
Hidden Mismatches
Different dates, merged payments, student names not in bank statements—mismatches hide everywhere.
GST Notice Risk
Even a 0.1% mismatch can trigger departmental scrutiny. The cost of errors is high.
🤖 CodePex Auto-Reconciliation
ERP Invoices
All fee receipts
Bank Statement
Uploaded CSV/PDF
Reconciled Data
GSTR-1 ready
📋 How It Works
Export Invoices
From CodePex
Download Bank Statement
From net banking
Upload to CodePex
CSV/Excel format
Auto-Match
2 minutes
📊 Reconciliation Status
Invoices (ERP)
Total: 342
Value: ₹12,45,000
Matched: 328 (₹11,98,000)
Unmatched: 14 (₹47,000)
Bank Statement
Total entries: 358
Value: ₹12,48,000
Matched: 328 (₹11,98,000)
Unmatched: 30 (₹50,000)
🔍 Unmatched Items Review
| Invoice No. | Student | Date | Amount | Bank Entry | Issue | Action |
|---|---|---|---|---|---|---|
| INV-2025-042 | Rahul Sharma | 15 Mar | ₹45,000 | ₹45,000 on 17 Mar | Date mismatch | Review |
| INV-2025-056 | Priya Patel | 18 Mar | ₹28,000 | ₹28,000 (no ref) | No student reference | Investigate |
| INV-2025-078 | Amit Kumar | 22 Mar | ₹12,000 | Not found | Missing in bank | Follow up |
⚠️ Common Mismatch Scenarios
Date Differences
Invoice 15 Mar, bank 17 Mar — system flags for review
Merged Payments
One bank entry for multiple invoices — auto-split detection
Missing References
Bank entry without UTR/student name — manual matching needed
📈 Auto-Match Performance
📤 One-Click GSTR-1 Export
After reconciliation, generate:
- ✓ GSTR-1 JSON (direct GST portal upload)
- ✓ GSTR-1 Excel (for CA review)
- ✓ Reconciliation certificate
- ✓ Unmatched items report
GSTR-1 ready
100% matched
📁 Upload Bank Statement
Drag and drop your bank statement
Supports: CSV, Excel, PDF (HDFC, ICICI, SBI, Axis, etc.)
⏱️ Reconciliation Timeline
Day 1
Export data
Day 1
Upload bank
Day 1
Auto-match (2 min)
Day 1
Review exceptions
Day 1
File GSTR-1
📊 Real Results
Reconciliation time
GSTR-1 accuracy
GST penalties
💬 CA's Perspective
"I have 15 coaching institute clients. Before CodePex, every GSTR-1 filing was a nightmare—mismatches, missing invoices, calls from the GST department. Now one client showed me their reconciliation dashboard. 342 invoices, matched with bank statements in 2 minutes. Only 14 needed review. We filed that month in 30 minutes. I've recommended CodePex to all my clients. It's not just an ERP—it's a compliance tool."
Chartered Accountant
Practicing since 15 years
✅ Reconciliation Best Practices
🇮🇳 India-Specific GST Insights
• GSTR-1 vs 3B matching
Reconciliation ensures both match perfectly
• Bank UTR tracking
Critical for matching with student payments
• E-invoice ready
For institutes above ₹5Cr turnover
• Audit trail
Reconciliation logs protect during scrutiny
Match once. File with confidence. Sleep peacefully.
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