CodePex Campus Logo
Regulatory & Legal Compliance7 min read

Generating 100% accurate GST reports for your monthly tax filings.

GST filing day shouldn't be a scramble. Here's how to generate error-free, CA-approved reports with one click—every single month.

For every coaching institute in India, the 20th of the month brings a familiar anxiety: GST filing deadline. Somewhere in your office, someone is scrambling through fee receipts, reconciling bank statements, and praying that the numbers match. One mistake—a missed invoice, a wrong tax rate, a miscalculated input credit—and you're looking at notices, penalties, and CA fees to fix the mess.

It doesn't have to be this way. CodePex Campus is built with GST compliance at its core. Every fee collection, every expense, every transaction is automatically categorized with the correct tax rates, HSN codes, and invoice details. When filing day arrives, you don't compile—you export. Here's how to generate 100% accurate GST reports in minutes, not days.

⚠️ What Happens When GST Reports Are Wrong

Penalties

Late fees: ₹50 per day (₹20 for nil returns). Interest: 18% per annum on unpaid tax. Errors can cost thousands.

Notices & Audits

Mismatches between GSTR-1 and GSTR-3B trigger departmental notices. Audits are stressful and time-consuming.

CA Fees

When your data is messy, your CA charges extra to clean it up. Accurate reports save professional fees.

📋 Key GST Reports for Coaching Institutes

CodePex generates all the reports you need for monthly and annual filings:

GSTR-1 (Outward Supplies)

  • • Invoice-wise details of all fee collections
  • • B2B vs B2C classification
  • • HSN-wise summary
  • • Exports and deemed exports

GSTR-3B (Monthly Return)

  • • Summary of outward supplies
  • • Input tax credit claimed
  • • Net tax payable (CGST+SGST/IGST)
  • • Late fee (if applicable)

GSTR-9 (Annual Return)

  • • Consolidated annual figures
  • • Reconciliation with audited accounts
  • • Input tax credit reconciliation

GSTR-2A/2B (Input Credit)

  • • Auto-drafted input credit from suppliers
  • • Reconciliation with purchase register

✅ How CodePex Guarantees 100% Accuracy

1. Correct Tax Rates Automatically

Each course/service is mapped to the correct HSN/SAC code and tax rate (18% for coaching, 5% for study material, etc.). No manual selection errors.

2. Invoice Numbering Compliance

GST law requires unique, sequential invoice numbers. CodePex auto-generates and tracks them—no duplicates, no gaps.

3. B2B vs B2C Classification

If a parent provides GSTIN, invoice is marked B2B. Otherwise, B2C. System handles this automatically.

4. Place of Supply Logic

For inter-state vs intra-state, system applies correct tax type (CGST+SGST or IGST) based on student's state.

📊 Sample: GSTR-1 Invoice-wise Export

Navigate to Reports → GST → GSTR-1. Select month. System generates this data:

Invoice No. Date Student Name GSTIN (if any) Invoice Value Taxable Value CGST SGST IGST
GST/24-25/001 05-03-2025 Rahul Sharma - ₹85,000 ₹72,034 ₹6,483 ₹6,483 -
GST/24-25/002 07-03-2025 Priya Patel 27ABCDE1234F1Z5 ₹95,000 ₹80,508 ₹7,246 ₹7,246 -
GST/24-25/003 12-03-2025 Amit Kumar - ₹45,000 ₹38,136 ₹3,432 ₹3,432 -

Export directly in GST portal-compatible JSON or Excel format. No manual entry needed.

💰 Input Tax Credit (ITC) Tracking

Don't lose money by missing input credit. CodePex tracks ITC from your expenses:

Expense Category Total Expense GST Paid ITC Eligible ITC Claimed
Rent ₹1,80,000 ₹0 No -
Electricity ₹52,000 ₹9,360 Yes ₹9,360
Stationery ₹32,000 ₹5,760 Yes ₹5,760
Marketing ₹48,000 ₹8,640 Yes ₹8,640

System automatically calculates ITC based on expense type and GST rules.

📈 GSTR-3B Summary (Monthly)

One-click summary for your monthly return:

3.1(a) Outward taxable supplies (other than reverse charge) ₹8,45,000
3.1(b) Outward taxable supplies (reverse charge) ₹0
4(A) ITC available ₹23,760
4(B) ITC reversed ₹0
4(C) Net ITC available ₹23,760
5(A) Tax payable (Output) ₹1,52,100
5(B) Tax paid through ITC ₹23,760
Net Tax Payable ₹1,28,340

Export this summary for your CA or file directly on GST portal.

📦 HSN/SAC Code Compliance

GST rules require correct HSN/SAC codes based on turnover. CodePex manages this automatically:

Service/Product HSN/SAC Code Tax Rate Applicable Turnover
Coaching Services 999293 18% All
Study Material 4901 5% All
Online Courses 998346 18% All

🔄 GSTR-2A Reconciliation

One of the biggest GST challenges: matching your purchase register with GSTR-2A (supplier-reported data). CodePex simplifies this:

  • • Upload GSTR-2A download from GST portal
  • • System auto-matches with your expense entries
  • • Shows matched, mismatched, and missing invoices
  • • Identify which suppliers haven't filed returns (ITC at risk)

📌 Flagged: 3 invoices from M/s ABC Stationery not in GSTR-2A. ITC of ₹1,200 at risk. Follow up with supplier.

📅 GSTR-9 Annual Return

Year-end filing made simple:

Particulars Amount (₹)
Total taxable value (outward) ₹1,05,50,847
Total tax paid (outward) ₹18,99,153
Total taxable value (inward) ₹12,80,000
ITC claimed ₹2,30,400
Demand/Refund ₹0

🏆 Real Results from CodePex Clients

100%

On-time filing

No late fees since using CodePex

₹0

Penalties

Accurate reports eliminate errors

3 days → 1 hour

GST filing time

Vidya Mandir

💬 Success Story

"Before CodePex, GST filing was a monthly nightmare. Our accountant would spend 3-4 days compiling invoices, matching with bank statements, and preparing Excel sheets for our CA. And still, we'd get notices about mismatches. Now? On the 10th of every month, I log in, click 'Export GSTR-1', and send the file to our CA. That's it. What used to take days now takes 5 minutes. Our CA says our data is the cleanest he's seen. No more notices, no more penalties."

— Mr. Sanjay Gupta, Director, Rankers' Point, Indore

📥 Export Options

📊

Excel

For CA review & adjustments

📄

JSON

Direct GST portal upload

📋

PDF

For records and audit

⚙️ Setting Up GST in CodePex

  1. Go to Settings → Tax → GST Configuration
  2. Enter your GSTIN, legal name, trade name
  3. Set tax rates for each service/product (coaching, study material, etc.)
  4. Configure invoice numbering series (e.g., GST/24-25/001)
  5. Map HSN/SAC codes to your courses
  6. Set place of supply rules (inter-state vs intra-state)

✅ GST Best Practices

  1. Reconcile monthly — Don't wait for year-end. Match GSTR-1, GSTR-3B, and bank statements every month.
  2. Review GSTR-2A regularly — Check which suppliers haven't filed returns. Your ITC depends on them.
  3. Maintain proper HSN/SAC codes — Ensure codes are correct for your turnover bracket.
  4. Keep invoice copies — CodePex stores all invoices digitally. No lost invoices.
  5. File on time — Use CodePex reminders to never miss the 20th/11th deadlines.

🇮🇳 Indian GST Compliance

CodePex is built for Indian GST rules:

  • • CGST + SGST/UTGST for intra-state transactions
  • • IGST for inter-state transactions
  • • Reverse charge mechanism (if applicable)
  • • E-invoice ready (for turnover above threshold)
  • • QR code on invoices (mandatory for certain businesses)

GST filing day: from stressful to stress-free.

With CodePex Campus, you generate 100% accurate GST reports every month—so you can focus on your institute, not on tax compliance.

Related Articles

Regulatory & Legal Compliance

How CodePex helps you maintain mandatory student records as per Govt. Guidelines.

6 min read

Regulatory & Legal Compliance

Managing 'Refund Policies' automatically to comply with consumer protection norms.

7 min read

Regulatory & Legal Compliance

GST for Coaching Institutes: Generating GST-ready invoices and monthly GSTR reports.

7 min read

Ready to Transform Your Institute?

CodePex Campus makes managing your coaching institute simple, efficient, and profitable. Schedule a free demo today to see how we can help you grow.