Storing NOCs and renewal alerts for your physical campus inside the ERP.

Fire NOC, trade license, building approval—your campus runs on documents that expire. Here's how to digitize, track, and never miss a renewal again.

Every physical campus operates under a web of approvals. Fire safety certificates, No Objection Certificates from local authorities, trade licenses, municipal corporation approvals, pollution control clearances—the list is long. And every single one has an expiry date. Miss a renewal, and you could face penalties, shutdown orders, or worse.

12+

Avg documents per campus

₹50K+

Potential penalty for lapses

78%

Institutes track manually in Excel

CodePex Campus transforms this chaos into a systematic, alert-driven compliance system.

📋 Documents You Need to Track

🏢

Trade License

Municipal Corp

🔥

Fire NOC

Fire Department

🏛️

Building Approval

Development Authority

🌿

Environmental Clearance

Pollution Board

⚡

Electrical Safety

Electrical Inspector

👥

Shop & Establishment

Labour Department

💧

Water Connection

Water Board

📡

Signage License

Municipal Corp

🔐 Digital Vault: Centralized Document Repository

🔍 🔊 3 results

Document Name

Issuing Authority

Issue Date

Expiry Date

Status

Fire NOC - North Campus

Delhi Fire Service

15 Jun 2024

14 Jun 2025

Expiring in 45 days

Trade License - South Campus

BBMP Bangalore

01 Mar 2025

28 Feb 2026

Valid

Building Approval - East Campus

Pune Municipal Corp

10 Jan 2023

09 Jan 2024

Expired 1 year ago

📤 How to Store Documents

Scan & Upload

Scan physical documents or upload digital copies. Supported formats: PDF, JPG, PNG (up to 25MB).

Tag Metadata

Add document type, issuing authority, issue date, expiry date, and associated branch/location.

Set Reminders

Choose alert timing (30/60/90 days before expiry) and who should be notified.

⏰ Smart Renewal Alerts

🔥 Fire NOC

URGENT

North Campus

15 days left

Expires: 14 Jun 2025

👤 Assigned to: Ramesh (Admin)

🏢 Trade License

45 DAYS

South Campus

45 days left

Expires: 28 Feb 2026

👤 Assigned to: Priya (Compliance)

⚡ Electrical Safety

120 DAYS

West Campus

120 days left

Expires: 15 Sep 2025

👤 Assigned to: -

📱 Alert Channels:

📧 Email (compliance@institute) 📱 WhatsApp (Director) 📱 SMS (Admin) 🔔 In-app notification

🏢 Branch-Wise Document Management

🏢 North Campus (Delhi) ▼

Fire NOC: Expires 14 Jun

Trade License: Valid till Mar 2026

Building Approval: Valid

Shop & Establishment: Expires in 60 days

🏢 South Campus (Bangalore) ▼

Fire NOC: Valid

Trade License: Valid

Pollution Clearance: Expires in 30 days

📊 Campus Compliance Scorecard

94%

Overall Compliance

Active Documents

Expiring Soon (30 days)

Overdue Documents

📈 Trend: Compliance rate improved from 78% to 94% since implementing digital tracking.

🔒 Role-Based Access Control

Role	View Documents	Upload/Update	Delete	Receive Alerts
Director	✅ All branches	✅	✅	✅ All alerts
Compliance Officer	✅ All branches	✅	❌	✅ All alerts
Branch Manager	✅ Own branch only	⭕ With approval	❌	✅ Branch alerts
Admin Staff	❌	❌	❌	❌

💬 Success Story

"We have 7 campuses across 3 cities. Keeping track of fire NOCs, trade licenses, and building approvals was a nightmare—we once missed renewing our south campus trade license and had to pay a fine of ₹45,000. After moving everything to CodePex, we get alerts 60 days before expiry. Our compliance officer has a dashboard showing every document's status. Last month, we renewed 5 documents without any last-minute panic. The system paid for itself in the first renewal cycle."

Ramesh K.

Operations Director, multiple campuses

✅ Document Management Best Practices

📌 Centralize all documents in one system 📌 Set alerts 60 days before expiry 📌 Assign ownership for each document 📌 Conduct quarterly compliance audits 📌 Maintain digital copies of originals 📌 Track renewal costs in the system

🇮🇳

State-by-State Compliance Requirements

Maharashtra

• Shops & Establishment Act renewal every 5 years

• Fire NOC mandatory for >50 students

Karnataka

• Building license renewal every 3 years

• Signage license required for outdoor boards

Delhi NCR

• Police verification mandatory annually

• Environmental clearance for AC systems

CodePex supports custom fields for state-specific document types.

📋 Available Compliance Reports

📅

Expiry Calendar

📊

Compliance Scorecard

🏢

Branch-wise Summary

📈

Renewal Cost Tracker

Never miss a renewal. Never pay a penalty. Never scramble for documents.