Generating and printing QR-coded student IDs directly from the CodePex dashboard.
No more manual typing of ID cards. No more plastic card expenses. Here's how to generate professional, QR-coded student ID cards in seconds—directly from your dashboard.
Every new student needs an ID card. In most institutes, this means someone spends hours typing names, formatting cards, printing, laminating, and then—if you're lucky—the student actually wears it. But there's a better way. What if every student ID was generated automatically at admission, with a unique QR code that could be used for attendance, library access, and fee verification? And what if you could print it instantly from your dashboard?
CodePex Campus makes this possible. QR-coded student IDs are generated automatically when a student is admitted. You can print them on any card stock, and the QR code opens a world of possibilities—instant attendance, paperless verification, and more. Here's how to transform your student ID process from a chore to an automated system.
🆔 Before Automation: The ID Card Struggle
Time-Consuming
Staff spends hours designing, typing, and printing cards for each new batch. During admission season, this becomes a full-time job.
Error-Prone
Misspelled names, wrong batch details, incorrect dates. Students end up with cards that need to be redone.
Wasted Money
Professional ID card printing services cost ₹30-50 per card. For 500 students, that's ₹15,000-25,000 every year.
📇 CodePex QR ID Cards: How It Works
A fully automated system that generates professional ID cards with unique QR codes:
Student Admitted
Card Auto-Generated
Print on Card Stock
QR Code for All Uses
🎨 Step 1: Design Your ID Card Template
Navigate to Settings → ID Card Templates → Create New. Design your card with drag-and-drop simplicity:
Card Elements You Can Add
- • Institute logo and name
- • Student photo (auto-filled)
- • Student name
- • Enrollment number
- • Batch/Course name
- • Valid from - Valid till dates
- • QR Code (auto-generated)
- • Blood group (optional)
- • Emergency contact
Card Specifications
- • Size options: Credit card (85.6mm × 53.98mm)
- • Orientation: Landscape or portrait
- • Background color/image
- • Font styles and sizes
- • Multiple templates for different batches
📌 Save your template. It will be used for all future students automatically.
⚡ Step 2: Card Auto-Generates on Admission
The moment a student is admitted, their ID card is ready:
Student Admission Confirmed: Rahul Sharma
─────────────────────────
ID Card Generated Automatically
• Card Number: INST2425-1024
• QR Code: Unique hash linked to student profile
• Photo: Pulled from admission form
• Batch: JEE 2026-A
• Valid Till: 31 Mar 2026
─────────────────────────
[View Card] [Print Now] [Download PDF]
No manual entry. No waiting. Card is ready instantly.
🖨️ Step 3: Print Individual or Bulk Cards
Print options for every scenario:
Print Single Card
When a new student joins, print their card immediately on any card stock or plain paper.
Bulk Print by Batch
Select a batch, generate all cards at once, and print on perforated card sheets. Cuts 50 cards in 5 minutes.
Export for Professional Printing
Export as PDF and send to a professional printer for high-quality plastic cards.
📱 The Power of QR Codes
Each QR code is unique and unlocks multiple functions:
✅ Quick Attendance
Teacher scans QR code with phone → attendance marked instantly. No roll calls, no manual entry.
📚 Library Access
Scan QR at library counter → student details appear. Issue/return books in seconds.
💰 Fee Verification
Scan QR to see fee payment status, pending dues, and payment history.
🚪 Gate Entry
Scan at entrance for automated entry logging. Know who's in the building.
📌 QR codes work offline too—scan, data stored locally, syncs when online.
🪪 Sample ID Card
Excel Academy
Since 2010
Rahul Sharma
ID: INST2425-1024
Batch: JEE 2026-A
Valid: 2025-2026
Blood: B+
Emergency: 98765xxxx
💰 The Financial Impact
📈 Real Results from CodePex Clients
ID card production time
For 200 new students
Annual savings
On ID card printing
Error-free cards
No more typos
💬 Success Story
"We used to send all student data to a printer every year—450 cards at ₹35 each. That's over ₹15,000 just for cards. Plus, there were always spelling mistakes that needed reprints. Now, we print cards in-house on perforated sheets. Each card costs us ₹3. We print a batch of 50 in 10 minutes. The QR codes have transformed our attendance system too—teachers just scan and go. This one feature has saved us time, money, and countless headaches."
— Admin Manager, leading institute in Indore
📱 QR Attendance in Action
With QR-coded IDs, attendance becomes instant:
Teacher App - Mark Attendance
─────────────────────────
Batch: JEE 2026-A (Mathematics)
Total Students: 48
─────────────────────────
[Scan QR Code]
─────────────────────────
✓ Rahul Sharma - Present (09:02 AM)
✓ Priya Patel - Present (09:03 AM)
✓ Amit Kumar - Present (09:03 AM)
⏱️ 42/48 marked (6 remaining)
Attendance for a 50-student batch takes under 2 minutes.
🏢 Branch-Specific Card Designs
For multi-branch institutes, you can create different templates:
- • North Branch: Blue theme, different logo placement
- • South Branch: Green theme, local language text
- • Each branch prints its own cards with consistent data
- • Central dashboard sees all cards across branches
📋 ID Card Reports
- ✓ Cards Generated Report — Track how many cards created
- ✓ Batch-wise Card Status — Which batches have cards printed
- ✓ QR Code Scan Log — Attendance, library, gate entry history
- ✓ Card Reprint History — Track lost cards and reissues
✅ ID Card Best Practices
- Print on good quality card stock — Plain paper tears easily. Use 200-250 GSM card paper.
- Laminate for durability — Cheap laminating sheets make cards last all year.
- Include emergency contact — Put parent phone number on back of card for safety.
- Train teachers on QR scanning — Show them how to use the app for quick attendance.
- Have a replacement policy — Lost cards should be reported and reprinted (small fee optional).
🇮🇳 India-Specific Insights
Important considerations for Indian institutes:
- • Aadhaar linkage not required—QR codes are internal, no privacy concerns
- • Blood group on ID is common and appreciated by parents in India
- • Many institutes charge ₹50-100 for replacement cards—a small revenue stream
- • QR attendance is especially useful in large batches (100+ students) common in coaching centers
Professional IDs. Instant printing. Zero manual work.
With CodePex Campus, every student gets a QR-coded ID card automatically—saving you time, money, and giving you a powerful tool for attendance and security.
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