QR-Coded Digital ID Cards: Generating and printing secure student IDs directly from the CodePex Campus ERP.

Say goodbye to manual typing, plastic card expenses, and security risks. Here's how to generate, print, and manage QR-coded student IDs in minutes—directly from your ERP.

Every new student needs an ID card. In most institutes, this means hours of manual typing, expensive plastic cards, and zero security features. But what if every ID was generated automatically at admission, with a unique QR code that unlocks attendance, library access, and fee verification—all printable on plain card stock?

₹3

Cost per card

30 sec

Per card generation

100%

Error-free data

5-in-1

QR code functions

CodePex Campus generates QR-coded ID cards automatically—saving time, money, and adding powerful security features.

❌ The Manual ID Card Struggle

⏱️

Time Wasted

Staff spends 2-3 days typing names, formatting cards, fixing errors.

💰

Money Lost

Professional printing: ₹35-50 per card. For 500 students, that's ₹17,500-25,000 yearly.

🔓

Security Risk

No QR codes, no validation. Anyone with a similar-looking card could enter.

⚡ How It Works: 4-Step Automation

Admission

Student enrolled

→

QR Generated

Unique hash linked to profile

→

Card Template

Auto-filled with student data

→

Print Ready

Download & print

🎨 Step 1: Design Your ID Card

Drag-and-Drop Builder

✓ Institute logo

✓ Student photo (auto-filled)

✓ Student name

✓ Enrollment number

✓ Batch/Course

✓ QR Code (auto-generated)

✓ Valid till date

✓ Blood group (optional)

Card Preview

Excel Academy

Since 2010

Rahul Sharma

ID: STU2425-1024

JEE 2026-A

Valid: 2025-26

⚡ Step 2: Instant Card Generation

Student Admission Confirmed

Name: Priya Patel

Batch: NEET 2025-B

Enrollment: NE2425-2048

→

✓ ID Card Generated

Card URL: codepex.in/id/NE2425-2048

QR Hash: 8f3a2b1c9e

⬇ Download PDF 🖨️ Print Now

📑 Step 3: Bulk Print Multiple Cards

Select Batch:

▼ JEE 2026 Batch A (42 students)

Rahul Sharma

STU001

Priya Patel

STU002

Amit Kumar

STU003

Neha Gupta

STU004

Generate PDF for 42 selected cards (ready for perforated sheets)

📱 What the QR Code Unlocks

✅

Attendance

Teacher scans QR → attendance marked instantly. No roll calls.

📚

Library

Scan at counter → student details appear. Issue/return in seconds.

💰

Fee Status

Scan to see payment history and outstanding dues.

🚪

Gate Entry

Entry/exit logging for security and attendance.

📋

Parent Info

Emergency contact, blood group accessible to authorized staff.

🔒

Secure

QR contains encrypted hash, not personal data.

📱 Teacher App: Scan & Mark

Mark Attendance - JEE 2026-A

📷

Scan QR Code

Place student ID in frame

✓ Rahul Sharma - Present (9:02 AM)

✓ Priya Patel - Present (9:03 AM)

⏱️ 32/48 marked

🔒 Security & Anti-Fraud

Unique Hash

Each QR code contains a cryptographically secure hash. Cannot be copied or guessed.

Time-based expiry

QR codes can be set to expire after academic year—prevents misuse by ex-students.

Access logs

Every scan is logged with timestamp and scanner ID—complete audit trail.

💰 Cost Savings Calculator

Traditional

CodePex

Per card cost

₹35-50

₹3-5

Time for 100 cards

2-3 days

10 minutes

Error rate

8-12%

QR functionality

❌ No

✅ Yes

📊 Real Results

₹18,000

Saved annually (500 students)

3 days → 10 min

Card production time

2 sec

Attendance per student

💬 Admin's Story

"Every year, I dreaded ID card season. 450 students, 3 days of typing, constant spelling mistakes, and ₹18,000 spent on professional printing. Now? I set up the template once. When students enroll, their cards are ready instantly. I print them on perforated sheets—50 cards in 10 minutes. The QR codes have transformed our attendance system too. Teachers just scan and go. No more roll calls, no more errors. Best feature in the entire ERP."

Meera J.

Admin Manager

🏢 Branch-Specific Card Designs

North Branch

Blue theme, different logo

South Branch

Green theme, bilingual text

Central Branch

Red theme, different layout

Each branch can have its own card template—all managed centrally.

🔄 Lost Card Workflow

Student reports lost card

In app or to admin

→

Admin generates replacement

Old QR code invalidated

→

Print new card

Takes 30 seconds

Optional: Charge ₹50 for replacement—small revenue stream.

✅ Digital ID Best Practices

📷 Use good quality photos 🖨️ Print on 250GSM card stock 📱 Train teachers on QR scanning 🔒 Invalidate lost cards immediately 📊 Track scan analytics 🌐 Use for multiple purposes

🇮🇳 India-Specific Benefits

• Aadhaar not required

Internal QR codes, no privacy concerns

• Blood group on card

Common and appreciated by parents

• Low-cost solution

Perfect for budget-conscious institutes

• Multi-language support

Cards in English + regional language

Professional IDs. Instant printing. Zero manual work. One powerful QR code.